Archive Management
Is your archive chaotic?
Does your archive take up increasingly more space?
Isn’t the price per square metre of your office too high for storing archives?
Do you want to store your documents safely?
If you have answered one of these questions with ‘yes’, contact Koninklijke Saan. We offer you turnkey, safe, cost-efficient and accessible solutions for
archive storage and archive management!
Safe archive storage
Saan Archive Management offers companies and institutions a safe way to store their confidential information. Archive documents contain important corporate data and are often of great legal or historical value. Moreover, they usually contain confidential information. Therefore, our facilities and procedures meet the most stringent norms.
Saan employs the strictest security norms in this sector. Only authorised people can access your archive. This also applies to people within your organisation. Our employees must observe strict confidentially and they are screened as well.
Naturally, our storage facilities also meet the strictest. That is why Saan Archive Management offers:
- access control system
- guaranteed anonymity
- air conditioning
- fire resistant separated compartments
- every 90 seconds a pulse towards the fire brigade
- immediate dispatch to fire brigade via permanent line
- fire brigade information panel to quickly trace a fire source
- vermin prevention and pest control if necessary
- security service patrols outside office hours.
Own transport
We carry out all transports and we use our own trucks and employees. The Saan Archive Management trucks have been fitted with GPS and communication equipment which allows us to follow them online. This way you can check where your archive documents are at all times.
Manage your own archive (space)
Koninklijke Saan has a convenient solution for managing your own archive: our web application ActiveWeb. You mark your archive documents with barcodes. By scanning the barcodes any document activity is registered and saved.
Saan can advise and support you in setting up a well-organised archive which allows you to easily find any document in ActiveWeb.
Saan can store your documents when your archive appears to be bursting at the seams. All data will automatically be transferred to our system. When the documents come in they only need to be scanned and stored. The location of the documents can be viewed in ActiveWeb.
A summary of the ActiveWeb options:
- document registration in convenient search bars
- full text access (search possibilities comparable to Google)
- management of storage periods
- authorisation of users and user groups
- automatic message for destruction
- automatic message for transfer to external storage
- option to import from Excel
- identification of archive documents with unique barcodes
- report module (free lay-out)
- easy internet access.
More information
You can find more information about our services on the following pages:
Document management
Digitisation
Datasafe and tape storage
Historical archive